Effective Date: 1 August 2026 Last Updated: 26 September 2026 Version: 3
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- Introduction – RRA (“we”, “us”, “our”) is committed to protecting and respecting your privacy.
This Policy explains how we collect, use, store, and protect your personal data in accordance with the UK General Data
Protection Regulation (GDPR) and the Data Protection Act 2018. By using our website or services, you acknowledge
the practices described in this Policy. - Data Controller – The data controller responsible for your personal information is:
Organisation Rustington Residents Association – RRA
Contact: The Honorary Membership Secretary
Email: rramemsec@btinternet.com
If you have any questions about this policy or your personal data access, please contact us using the details above. - Personal Data We Collect – We collect and process the following categories of personal data:
Identity Data
· Name – Title
Contact Data
· Email address – Telephone number – Postal address
Technical Data
· IP address – Browser type and version – Operating system – Device information – Website usage information
Marketing Data
· Registration – Communication preference – Marketing consent for newsletter & RRA promotion activity by email
Transaction Data
· Purchase & Payment confirmation on RRA Trips - How We Collect Personal Data – We collect information through:
· Website contact – Email correspondence – Telephone conversations
· RRA registration processes – Website cookies and similar technologies
· Social media interactions – Third-party business partners and service providers - Lawful Basis for Processing – We process personal data through lawful:
- Contractual Necessity – To provide services to you.
- Legitimate Interests – To operate and improve our activity, provided your rights do not override these interests.
- Legal Obligation – To comply with UK GDPR legal requirements.
- Consent – Where you have provided consent, such as for marketing communications (i.e. newsletters & events.)
- Vital Interests – Where processing is necessary to protect someone’s life or safety.
- How We Use Your Information – We use personal data for the following purposes:
· Delivering member services and Managing member relationships
· Communicating with members as consented to and Providing member support
· Improving our website and services and Complying with UK legal GDPR obligations
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- Marketing Communications – Where you have consented, regarding our services.
You can withdraw consent or unsubscribe at any time by:
· Contacting us by email (Membership Secretary as below) to confirm withdrawal of consent and that will be logged. - Data Sharing – We may share personal data with:
· IT, Cloud & Hosting service providers & UK Regulatory authorities where legally required
· The RRA committee for membership management & Payment processing
All third parties are required to protect your personal data and process it only in accordance with our instructions. - Data Security – We use appropriate technical and process measures to protect personal data from:
· Unauthorised access – Loss – Misuse – Alteration – Disclosure – Destruction
Security measures include encryption, access controls, secure hosting, and regular security reviews. - Data Retention – We retain data only as necessary to fulfil the purpose for which it was collected, including:
· Legal requirements – Regulatory obligations – Accounting requirements – RRA activity – commercial needs
Once no longer required, personal data is securely deleted. - Your Rights – Under GDPR, you have the following rights:
· Right of Access – Request a copy of your personal data.
· Right to Rectification – Request correction of inaccurate or incomplete data.
· Right to Erasure – Request deletion of your personal data in certain circumstances.
· Right to Restrict Processing – Request limitation of processing activities.
· Right to Data Portability – Receive your personal data in a structured format.
· Right to Object – Object to processing based on legitimate interests or direct marketing.
· Rights Relating to Decision-Making – Request intervention where decisions significantly affect you.
To exercise any of these rights, please contact us using the details in Section 2. - Cookies – Our website may use cookies and similar tracking technologies to:
· Improve website functionality – Analyse website traffic
· Remember user preferences – Support marketing activities
For further information, please refer to our Cookie Policy. - Data Breach Procedures – In the event of a data breach that poses a risk to members, we will:
· Investigate and contain the breach – Inform affected individuals when necessary
· Notify relevant authorities where required – Take steps to prevent recurrence - Complaints – If you are unhappy with how we handle your personal data, please contact us
You also have the right to lodge a complaint with the relevant UK supervisory authority:
Information Commissioner’s Office (ICO) – Website: https://ico.org.uk – Telephone: 0303 123 1113 - Changes to This Privacy Policy – We may update this Policy from time to time. Any updates will be
published on our website and, where appropriate, notified to member(s). - Contact us – If you have questions regarding this Privacy Policy or how personal data is used, contact us:
Contact: The RRA Honorary Membership Secretary
Email: rramemsec@btinternet.com